Administration Operations Coordinator
Company: CACI
Location: Sterling
Posted on: April 1, 2026
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Job Description:
Job Title: Administration Operations Coordinator Job Category:
Project and Program Management Time Type: Full time Minimum
Clearance Required to Start: TS/SCI with Polygraph Employee Type:
Regular Percentage of Travel Required: Up to 10% Type of Travel:
Continental US * * * The Opportunity : W e are seeking a highly
organized and professional Administration Operations Coordinator to
provide comprehensive support to our Program Manager and Deputy
Program Manager. The ideal candidate will be responsible for
managing complex schedules, handling confidential information with
discretion and professionalism . Additionally, this role involves
managing and streamlining our organization's travel arrangements
and expense reporting processes . Responsibilities: Manage
executive calendars , appointments, and travel arrangements
Proactive problem-solver with a talent for anticipating needs and
managing complex schedules Handle sensitive and confidential
information with the utmost discretion Act as a liaison between
executives and internal/external stakeholders Manage incoming
calls, emails, and requests, prioritizing and responding as
appropriate Organize and maintain filing systems, both digital and
physical Assist with special projects and research as needed
Coordinate and manage travel arrangements, including itineraries,
accommodations, and expense reports. This involves booking flights,
hotels, and ground transportation for employees, as well as
ensuring all travel-related documentation is accurately prepared
and submitted . Provide general administrative support to ensure
smooth office operations Manage relationships with travel vendors
and negotiate favorable rates Assist employees with travel-related
inquiries and resolve issues that arise during trips Ensure
compliance with company travel policies and procedures Process and
review expense reports for accuracy and policy adherence Maintain
and update the company's travel and expense management systems
Analyze travel and expense data to identify cost-saving
opportunities Prepare regular reports on travel expenses and trends
for management Assist in developing and updating travel and expense
policies Provide training to employees on travel booking procedures
and expense reporting Reconcile corporate credit card statements
and resolve discrepancies Coordinate with finance department for
timely reimbursement of employee expenses Qualifications: Required:
Bachelor's degree in Business Administration or related field
preferred or equivalent work experience 5 years of related work
experience TS/SCI with Poly Exceptional organizational skills and
attention to detail Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint,
Outlook) Ability to handle multiple tasks simultaneously and
prioritize effectively Discretion and confidentiality in handling
sensitive information Excellent interpersonal skills and
professional demeanor Ability to work independently and as part of
a team Flexibility to work outside of regular business hours when
necessary Proficiency in travel booking systems and expense
management software Strong knowledge of travel industry trends and
best practices Knowledge of corporate travel policies and expense
regulations Experience with SAP Concur or similar travel and
expense management platforms - What You Can Expect: A culture of
integrity. At CACI, we place character and innovation at the center
of everything we do. As a valued team member, you’ll be part of a
high-performing group dedicated to our customer’s missions and
driven by a higher purpose – to ensure the safety of our nation. An
environment of trust. CACI values the unique contributions that
every employee brings to our company and our customers - every day.
You’ll have the autonomy to take the time you need through a unique
flexible time off benefit and have access to robust learning
resources to make your ambitions a reality. A focus on continuous
growth. Together, we will advance our nation's most critical
missions, build on our lengthy track record of business success,
and find opportunities to break new ground — in your career and in
our legacy. Pay Range : There are a host of factors that can
influence final salary including, but not limited to, geographic
location, Federal Government contract labor categories and contract
wage rates, relevant prior work experience, specific skills and
competencies, education, and certifications. Our employees value
the flexibility at CACI that allows them to balance quality work
and their personal lives. We offer competitive compensation,
benefits and learning and development opportunities. Our broad and
competitive mix of benefits options is designed to support and
protect employees and their families. At CACI, you will receive
comprehensive benefits such as; healthcare, wellness, financial,
retirement, family support, continuing education, and time off
benefits. The proposed salary range for this position is: $78,700 -
$165,200 CACI is an Equal Opportunity Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, pregnancy, sexual orientation, age,
national origin, disability, status as a protected veteran, or any
other protected characteristic.
Keywords: CACI, Dale City , Administration Operations Coordinator, Administration, Clerical , Sterling, Virginia
