Practice Administrator (Dermatology Practice)
Company: Charlottesville Dermatology
Location: Culpeper
Posted on: April 3, 2026
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Job Description:
Job Description Job Description Practice Administrator As the
Practice Administrator, you will serve as the operational leader
for Charlottesville Dermatology, a high-volume, medical-surgical
practice. With a team of 4 providers, your mission is to manage the
high-efficiency throughput required for medical dermatology,
ensuring exceptional patient care and rigorous operational
standards. We have a Nua Medical Spa division under the same roof
which you will oversee some aspects thereof, but not day-to-day
operations. Executive Responsibilities 1. Medical Operations &
Workflow - Clinical Scheduling: Manage the complex scheduling needs
of 4 providers, prioritizing high-volume medical clinic needs
including exams, biopsies, and surgeries. - Facility Management:
Oversee the physical flow of the facility, ensuring "back-of-house"
clinical efficiency and smooth "front-of-house" patient
coordination. - Staff Leadership: Lead a dedicated support team of
Medical Assistants, Patient Coordinators, Schedulers, and Medical
Billers. 2. Financial Management - Medical Revenue Cycle: Supervise
high-volume insurance billing, coding, and CMS compliance. -
Practice Financials: Analyze reports generated by the
bookkeeper/accountant to ensure full transparency and informed
decision-making. - Data Analysis: Utilize the reporting
capabilities of our EMR (Electronic Medical Records) system for
performance tracking and strategic analysis. - Administrative
Finance: Manage payroll, retirement benefits, and ensure all
practice bills and insurance coverages are maintained and
optimized. 3. Patient Experience & Quality Assurance - Clinical
Precision: Ensure every medical patient receives care defined by
clinical excellence and operational speed. - Quality Standards:
Maintain rigorous clinical standards for all medical and surgical
procedures. 4. Compliance, HR & Culture - Regulatory Oversight:
Ensure the practice meets HIPAA, OSHA, and Virginia Board of
Medicine requirements, with specific attention to surgical room
protocols and annual MIPS reporting. - Benefits Administration:
Manage annual healthcare renewals and benefit shopping for the
staff. - Team Culture: Foster a professional, unified culture that
supports the high-demand nature of a busy medical practice, perform
and oversee hiring and onboarding of new support staff as needed
and all of the HR activities that accompany those processes.
Qualifications - Experience: 3 years in Medical Practice
Management. - Software Mastery: Advanced proficiency in
dermatology-specific EMR (e.g., Nextech). - Leadership Style: A
"calm-under-pressure" leader capable of managing a fast-paced
surgical environment and complex clinical workflows.
Keywords: Charlottesville Dermatology, Dale City , Practice Administrator (Dermatology Practice), Healthcare , Culpeper, Virginia
