Administrative Assistant V

Company: Disability Solutions
Location: Manassas
Posted on: September 1, 2024

Job Description:

Job Description Because of the need for consistent, in-person collaboration and/or the requirement to perform all work onsite due to the nature of this particular role, it will be performed full-time on site. This means work will be conducted on location at a BAE Systems facility 100% of the time.See what you're missing. Our employees work on the world's most advanced electronics - from detecting threats for F-35 pilots to illuminating the night for soldiers. Spanning air, land, sea, and space, we are developing the technology of tomorrow, delivered today. Drawing strength from our differences, we're innovating for the future. And you can, too. Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "We Protect Those Who Protect Us--." Sound like a team you want to be a part of? Come build your career with BAE Systems.Electronic System's C4ISR business area is seeking a highly motivated Administrative Assistant to provide support to the business leadership team members as needed. The position requires executive communication skills, strong collaboration, a high level of judgement, strong organizational skills, tremendous attention to detail and the ability to meet tight deadlines while balancing multiple priorities. This position requires a high level of integrity and discretion in handling sensitive information. This role will also operate as part of a highly collaborative administrative team, ensuring seamless leadership team coverage and support as required.Administrative Expectations:

• Physically on-site in Manassas facility 3-4 days a week
• Pro-actively manage my calendar and de-conflict PL/BA/ES meetings as necessary for effective and efficient time management
• Book travel and make changes as necessary
• Proactively and accurately complete expense reports (pre-expense airfare as soon as it is booked; finalize remainder of report upon return)
• For the executive conference room, confirm VTC / MS Teams is set-up 5 minutes prior to meeting start
• Schedule meetings as requested - e.g. PMRs, PDRs, All-hands
• Plan and execute staff meetings
• Manage, record, and disseminate meeting action items
• Submit visitor requests - incoming / outgoing
• Catering requests as required
• Booking conference rooms for internal/external meetings
• Customer meetings - Logistics support for meetings (parking, visitor info, clearances, signs, food, internet access, hardcopies, action item/attendee sheets)
• Coordination and execution of PL all-hands meetings
• Coordination of offsite meetings
• Maintains supplies for assigned areas to support staff needs
• Furniture/Maximo requests and support execution as needed
• Knowledgeable on company policies or know where to find and refer when asked
• Provides general administrative support to the leadership team and employees
• Other duties as required
• Coordinate copier/printer room and facilitate any issues with that equipment.
• Point of Contact for Site ES Communications
• Help arrange/implement site events (picnic, Holiday Party, Summer Days, Employee Welcomes, Nationals tickets, Wednesday breakfasts, etc.)
• Accurately plan and send out Daily MANCOMM
• Help manage site budget.
• Takes minutes and follows up on actions for various Site meetings -- SHE Council, IMT, Managers Meeting, Manassas Council, etc.
• Maintains Site Closure phone notification.
• Contact with ES Charitable giving group.Please note that pursuant to a government contract, this specific position requires US citizenship statusRequired Education, Experience, & Skills
  • A minimum of four (4) years directly related experience or a High School diploma and eight (8) years of experience. A minimum of three (3) years supporting Executive level leaders.Preferred Education, Experience, & Skills
    • Travel Management Pay InformationFull-Time Salary Range: $60390 - $96580Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.Our Commitment to Diversity, Equity, and Inclusion:At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.BAE Systems is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.

Keywords: Disability Solutions, Dale City , Administrative Assistant V, Administration, Clerical , Manassas, Virginia